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Annual Meeting Policies

In order to ensure maximum benefit to Annual Meeting attendees, we ask that all conference participants read the following Academy of Management (AOM) Annual Meeting Policies.

Code of Ethics

Members and non-members participating in Academy of Management activities, including the Annual Meeting, must adhere to AOM’s Code of Ethics.

Annual Meeting Code of Conduct

The Academy of Management (AOM) is committed to fostering a professional, inclusive, and respectful environment at the Annual Meeting and at all AOM events. All participants are required to conduct themselves professionally, adhering to the AOM Code of Ethics and AOM Code of Conduct to ensure an environment in which all individuals feel safe and valued while learning, networking and collaborating.

This Code of Conduct applies to all members, employees, and volunteers of AOM, including but not limited to officers, committee members, speakers, exhibitors, sponsors, attendees, guests, and event staff participating in the AOM Annual Meeting and at AOM events. All participants engaged in AOM events shall comply with this Code.

Registration & Attendance Policy

All attendees are required to have an active AOM membership valid through 31 August 2026 and to pay the appropriate registration fee to participate in any capacity at the Annual Meeting.

This includes authors, presenters, panelists, speakers, participants, session moderators, facilitators, discussants, Professional Development Workshop (PDW) leaders, coordinators, award recipients, distinguished speakers, editors, reviewers, board members, organizers, hosts, placement interviewers, catering planners, exhibitors, sponsors, guests, technical and digital support staff, secretaries, treasurers, and all other Division-elected or appointed volunteers. Non-members and former members are welcome to join or renew membership in order to register.

The Annual Meeting registration fee does not include:

AOM membership or membership renewal
Fee-Based Sessions — including select PDWs, DIG-hosted events, and the Networking Guest Pass, which require separate registration and payment

You must be registered for the Annual Meeting before adding any Fee-Based Sessions. To learn how to register, please visit our Registering and Attending page.

Attendees are solely responsible for arranging any necessary travel, meals, registration, housing accommodations, and paying the associated fees for each. These fees are additional and the responsibility of all attendees. An active AOM membership valid through the end of the month in which the Annual Meeting takes place is required to register and attend. No sponsorship is implied, and AOM assumes no responsibility for your stay in the host city.

By registering, you agree to abide by AOM’s Annual Meeting Policies and grant permission for AOM to capture and use your photo, audio, or video in association materials, publications, or on the AOM website.

Payment Methods

For the fastest processing and confirmation, members are encouraged to register and pay online using a major credit card through the AOM Member Portal.

ACH/eCheck payments are also accepted online; however, processing may take up to 5–10 business days, depending on your financial institution. Registration will not be confirmed until payment has cleared.

Payments by mailed check or wire transfer may be accommodated in limited circumstances. Processing for these methods may take up to 4–6 weeks. To arrange one of these options, please contact [email protected] before submitting payment. Mailed checks or wire transfers received after the postmark deadlines will be processed at the rate in effect on the date received.

To ensure security and compliance with PCI standards, payments cannot be submitted by email, email attachment, or fax. Members are encouraged to use the secure online payment portal when submitting registration fees. AOM does not accept purchase orders or cash. For onsite registration, only credit card payments are accepted.

All fees must be paid in U.S. dollars. Attendees are responsible for any charges assessed by their bank or financial institution, including currency conversion or transaction fees. A confirmation email and receipt will be issued once payment has been processed.

Cancellations and Refunds

To cancel any registration for any reason, the registrant must submit a written request to AOM at [email protected]. The Annual Meeting registration fee is refundable until 1 July 2026 17:00 ET (UTC-4/GMT-4) and is subject to a standard $85 processing fee. This fee helps cover administrative and logistical costs AOM incurs in preparing for each attendee’s participation, including processing, staffing, and planning resources.

Cancellations of Fee-Based Sessions are fully refundable by the deadline and are not subject to a processing fee. When an Annual Meeting registration is cancelled, any associated Fee-Based Sessions will also be cancelled.

Refund requests received after the deadline cannot be honored due to contractual obligations and guarantees. This policy applies equally to registrations for the Annual Meeting and Fee-Based Sessions. No exceptions are made for changes to travel arrangements or for registrants who required a visa but registered before obtaining one. Refunds cannot be processed once a badge has been picked up, and no-shows are not eligible for refunds.

All eligible refunds will be issued to the original payment method. If your card information has changed, please contact your bank directly. Refunds for mailed checks or wire transfers will be sent to the original account used for payment. Registrations and refunds are individual, non-transferable, and cannot be applied to any future service, conference, or event. Refunds are typically received within 5–10 business days, depending on your financial institution. Refunds by mailed check or wire transfer may take up to 4–6 weeks for processing.

Conference Badges

All attendees must wear official conference name badges to all Annual Meeting sessions, workshops, receptions, and events. Access will not be permitted without a badge. Name badges are provided to all registered attendees. Attendees without an official badge will be asked to show proof of registration (for example, your registration confirmation email or receipt) or to register onsite. Failure to provide proof of registration may result in removal from the conference and could lead to a formal ethics complaint.

To facilitate interaction between participating exhibitors and attendees, AOM prints a bar code on each badge, which exhibitors may scan to collect basic contact information (name, postal address, email address, and phone number). This exchange is voluntary, and attendees who prefer not to share their information may simply decline to present their badge for scanning. Exhibitors cannot access attendee information without consent.

Guest Access

Attendees are not permitted to bring guests to Annual Meeting sessions, workshops, events, or group functions at any time, for any reason.

For $85, attendees may purchase a Networking Guest Pass, which grants one (1) guest access to official networking areas of the Annual Meeting. The pass includes the following benefits:

Exhibit Hall access – Explore publisher displays, connect with exhibitors, and discover new resources.

Opening Reception admission – Join Friday evening’s kick-off celebration with colleagues and peers.

Networking Hubs with refreshment breaks – Relax, recharge, and connect informally with other attendees.

Complimentary Wi-Fi in designated areas – Stay connected and make the most of your networking experience.

A guest is defined as a spouse, partner, companion, or child age 18 or older who is not an active or former AOM member and has no professional affiliation with AOM. Children under the age of 18 do not require a badge.

Guests must wear their official guest badge at all times to access the Exhibit Hall, Reception, and Networking Hubs. Individuals without a valid badge must provide proof of registration or complete onsite registration. The pass is valid for all five (5) days of the conference.

To learn how to register for a Networking Guest Pass, please visit our Registering and Attending page.

Networking Guest Passes are intended solely for individuals who meet the definition above. If a pass is purchased for a current or former AOM member, it will be cancelled and refunded, and the matter could lead to a formal ethics complaint. Guests seeking access beyond networking areas must hold an active AOM membership valid through 31 August 2026 and be fully registered for the Annual Meeting.

Accessibility

Childcare Policy

We respect the family responsibilities our members may have when attending the Annual Meeting and aim to support a welcoming environment for all. While on-site childcare services are not available due to safety, liability, and cost considerations, attendees who bring dependents are encouraged to make their own arrangements in advance. Children under the age of 18 do not require a badge but must be supervised at all times.

Privacy Policy & Terms of Service

By attending the Academy of Management Annual Meeting (“AOM 2026 Annual Meeting”) and providing your Personal Data (as defined in the AOM Privacy Policy), you consent to Academy of Management (“AOM”) as the data controller, collecting and processing your Personal Data. You grant permission to AOM to take and use your photo, audio and/or video in marketing and promotional pieces, written publications, videos, and AOM’s website for an indefinite period. The AOM 2026 Annual Meeting app-based platform allows you to customize your meeting schedule and network with other meeting attendees. Depending on your profile preferences and with your consent, your Personal Data will be used to publish your photo and profile information to other registered attendees and users of the AOM 2026 Annual Meeting. Doing so allows other registered attendees to view your meeting agenda and permits you and other attendees to find people interested in similar topics, participate in conversations with attendees who share your similar interests, and post information to other attendees. You consent to sharing your email address and/or mobile phone number with AOM so that it can send you important messages about the meeting or with other attendees to communicate with you. You consent to grant permission to the Academy of Management (including its agents and authorized third-parties) to: (1) record and use, or arrange for the recording of, your photograph (photograph refers to any image reproduction process, including, but not limited to, slides, pictures, movie film, videocassette tape and digital photographs); live-streaming, and video recording; and (2) record my voice and/or comments, either written or spoken during AOM 2026. By attending AOM 2026, you understand and agree that your name, photograph (as defined above), voice, comments written or spoken or other such recording (“Recording”) will be live-streamed for broadcast on AOM’s website and may be published either in print or a medium such as television, radio, the Internet, official social media accounts (Facebook, LinkedIn, or Twitter, etc.), as a podcast or any other form of publication (“Publish” or “Publication”) and used for commercial or non-commercial purposes, without further notice or compensation, perpetually and worldwide and grant Academy of Management the non-exclusive rights to Publish the Recording as set forth herein. AOM is a 501(c)(3) not-for-profit association organized under laws of the State of New York of the United States of America. Based on your consent and for the purposes set forth above, the Personal Data that you provide will be processed in the United States. AOM employs adequate safeguards to protect your Personal Data; however, the United States may not provide you the same level of protection of your Personal Data as the laws applicable in your country of residence. You further understand that AOM will share your Personal Data with third-party providers, including our online meeting platform. AOM will provide select third-party sponsors the opportunity to contact registrants through an AOM sponsored email. You can opt-out of having your information published or receiving notifications from AOM, other attendees or third parties at any time by changing your member profile permission preferences. You understand that AOM retains your Personal Data it collects from the platform. You can request AOM to stop processing your Personal Data at any time. You freely confirm your consent to all the above. You understand that you may withdraw your consent to future processing at any time or for any reason by sending an email to [email protected]. If you withdraw your consent, AOM will stop processing and delete your information without undue delay, unless there are other legal grounds for processing. Your revocation, however, will not affect any Personal Data that AOM has already processed and transferred with your consent. Subject to applicable law, you are entitled to certain rights with respect to your Personal Data. You can request to access, rectify, erase or restrict, or object to, the processing of your Personal Data or make use of the right to data portability by contacting [email protected]. You also can lodge a complaint with the supervisory authority in your country of residence at any time. For more information about AOM’s data protection practices and our processing of your personal data, please refer to the AOM Privacy Policy.