Submission Guidelines

A paper refers to a fully developed manuscript on a scholarly topic. A paper can only be submitted to one division or interest group (DIG). Papers represent most submissions and comprise most scholarly sessions on the program. Accepted papers are grouped into paper sessions by the DIG Program Chairs based upon common themes reflecting the interests and domains of their DIGs. In a paper session, each author has a set amount of time to present their work. Group discussion including Q&A follows the presentations of all the papers in a paper session.

Submission Rules for Papers

• Each paper can be submitted to only ONE division or interest group.
• At the time of submission:
  • Submitted papers must not have been previously presented at an AOM Annual Meeting (unless there are significant changes from the original presented proposal).
  • Submitted papers must not have been published or accepted for publication by AOM or non-AOM publications.
• If a paper is under review, it must NOT appear in print or online at AOM or non-AOM publications before the AOM Annual Meeting.
• Papers presented at AOM journal workshops do NOT count as prepublication and ARE allowed to be submitted to the AOM Annual Meeting.
• NO changes in the paper title, abstract, authorship, nor uploaded document can occur AFTER the submission deadline.

Paper Review Process

The blind review process exists to help protect the integrity of the submission and review process. Papers are double-blind reviewed, and are evaluated on clarity, analysis, methodological rigor, and overall quality. Double-blind review means that author and submitter information is NOT known to the reviewers, and reviewer information is NOT known to the authors or submitter.

Formatting Your Paper| Sample Paper Submission

Please follow these guidelines to ensure your paper is reviewed. Papers that are not prepared according to these formatting instructions will NOT be reviewed.

• The maximum length of the submission is 40 pages (including title page and all figures, graphs, tables, appendices, and references.)
• Use Times New Roman 12-point font, double spaced, 1-inch (2.5 cm) margin all around, and 8.5″ × 11”-page setting. References may be single spaced.
• To facilitate the blind review process, remove ALL author-identifying information, including acknowledgments, from the uploaded document. Note: You will still include ALL authors associated with your submission during the submission process, but not in your uploaded paper. The author information provided will appear in the printed and online program.
• The entire paper submission (title page in Title Case, abstract, main text, figures, graphs, tables, references, etc.) must be in ONE document using one of the following formats:
  • Portable Document Format (.pdf)
  • Microsoft Word (.doc, .docx)
  • Rich Text Format (.rtf)
• Figures, graphs, tables, appendices, and references, and appendices should follow AOM’s Style Guide.
• The 5-digit Academy-assigned electronic submission ID number should appear in the header (upper right) on the first page of the uploaded document.
• Number the pages of the document.
• Make sure that the file or document uploaded is virus-free before submitting.
• After uploading the document, it will be automatically converted to Adobe PDF format. Please make sure that the content of the submission appears and prints correctly as you intended after it has been converted by clicking on the “view” button.

If any of the above guidelines and formatting instructions are not met, the submission will not be reviewed. You will be required to type in the following information to verify that your paper meets the requirements: number of authors and number of pages.

A poster refers to an extended abstract manuscript that will be reviewed by the selected Division or Interest Group (DIG). If accepted, submitters will be expected to create a poster presentation to be displayed visually that summarizes their research findings, methods, and conclusions. Poster presentations often include graphs, images, and text to make the information clear and engaging, and provide a platform for networking. In this format, presenters will have an opportunity to receive immediate feedback on their work. A poster submission (extended abstract) can only be submitted to one DIG. Poster presentations will be scheduled in a highly visible location at the Annual Meeting.

Submission Rules for Posters 

• Each poster can be submitted to only one (1) division or interest group.  
• At the time of submission:
  • Submitted posters must not have been previously presented at an AOM Annual Meeting (unless there are significant changes from the original presented proposal). 
  • Submitted posters must not have been published or accepted for publication by AOM or non-AOM publications. 
• If a poster is under review, it must NOT appear in print or online at AOM or non-AOM publications before the AOM Annual Meeting.  
• Posters presented at AOM journal workshops do NOT count as prepublication and ARE allowed to be submitted to the AOM Annual Meeting.  
• NO changes in the poster title, abstract, authorship, nor uploaded document can occur AFTER the submission deadline.  
• Poster submissions are exempt from the rule-of-3.  

Formatting Your Poster Submission

Please follow these guidelines to ensure your poster submission is reviewed. Poster submissions that are not prepared according to these formatting instructions will NOT be reviewed.  

• Poster submission extended abstracts are limited to 1750 words, including all text, references, and tables, but excluding figures. Use 8.5″ × 11”-page setting but otherwise if you stay within the word count limit, you can format the document how you like in terms of margins, spacing, font, font size, etc.  
• Poster submission extended abstracts must be organized in the following order:
  • Page 1: Title page that contains:
    • the Academy submission system-assigned 5-digit submission number  
    • title of the submission (in Title Case)  
    • the division or interest group being submitted to  
    • up to 250-word abstract  
  • Page 2 and subsequent pages up to the word count limit is the main body of the manuscript, including all references, tables, and figures.  
• The entire poster submission extended abstract must be in ONE document using one of the following formats:
  • Portable Document Format (.pdf)  
  • Microsoft Word (.doc, .docx)  
  • Rich Text Format (.rtf)  
• Make sure that the file or document uploaded is virus-free before submitting.  
• After uploading the document, it will be automatically converted to Adobe PDF format. Please make sure that the content of the submission appears and prints correctly as you intended after it has been converted by using the “view” button.

NOTE: Poster proposals that do not follow these formatting instructions will NOT be reviewed .

The PDW program is coordinated by the Academy’s many divisions, interest groups, and affiliates. In contrast to the refereed scholarly program that has a double-blind review process and standardized time blocks and formats, the PDWs include a wide variety of session formats, are a minimum of 1-hour in duration, and are reviewed by the corresponding PDW Chairs

Formatting your PDW

Please follow these instructions to ensure your PDW proposal is reviewed. Proposals that are not prepared according to these instructions will not be reviewed.

1. PDW proposals can be submitted to only ONE sponsor (that is, ONE division, interest group, or affiliate).
2. PDW proposals must be a minimum of four (4) pages and must include and be organized in the following order:
   1. Page 1: Title page which contains:
      1. the Academy submission system-assigned 5-digit submission number
      2. title of the workshop (in Title Case)
      3. name of primary sponsor, and a list of other sponsors who might be interested in the workshop
      4. up to 250-word abstract of the workshop
   2. Page 2: One (1) page explanation as to why the workshop should be of interest to the specified sponsor(s)
   3. Page 3:  One (1) page description of the workshop’s format
   4. Page(s) 4-6: 1 to 3 (1-3) page overview of the workshop
3. PDW proposals should use the following page format:
   1. Times New Roman 12-point font
   2. Double spaced
   3. 1-inch (2.5 cm) margin all around
   4. 8.5″ × 11″ page setting
4. The entire submission must be in ONE document created in:
   • Microsoft Word (.doc, .docx)
   • Adobe Portable Document Format (.pdf)
   • Rich Text Format (.rtf)
5. Make sure that the file or document uploaded is virus-free prior to submitting.
6. After uploading the document, it will be automatically converted to Adobe PDF format. Please make sure that the content of the submission appears and prints correctly as you intended after it has been converted by using the “view” button.

NOTE: If any of the above guidelines and formatting instructions are not met, the submission will not be reviewed.

In symposium sessions several speakers discuss a common topic or theme in a manner that brings new insights to the subject. Symposia can be submitted to up to three divisions or interest groups (DIGs). Regardless of the number of DIGs submitted to, each DIG makes a separate and independent assessment of the symposium; a symposium may be accepted by some DIG(s) and rejected by others.

Symposium Types

There are two types of symposia: Panel Symposia engage a group of panelists in a formal interactive discussion while Presenter Symposia involve a series of authored presentations on a preset theme.

1. Panel Symposia: The purpose of a Panel Symposium is to engage a group of panelists in an interactive discussion.  There are no titles associated with the panelists’ presentations. Proposals for panel discussions should include clear descriptions of the topics to be discussed and the procedures that will be used to manage the discussion among panelists and with the audience.
2. Presenter Symposia: Presenter Symposia involve a series of authored presentations on a preset theme. Symposia can be singly sponsored by a division / interest group, or jointly sponsored by up to 3 DIGs. In a Presenter Symposium, titles are associated with each presentation. Presenter Symposia can involve co-authored presentations. Co-authors will be listed on the program

Symposium Review Process

Symposia are single-blind reviewed, and are judged on overall quality, interest to Academy members, relevance to the DIG(s) to which they are submitted, and innovation and contribution. Single-blind review means that author and submitter information IS known to the reviewers, but reviewer information is NOT known to the authors or submitter.

Formatting Your Symposium Proposal | Sample Panel Symposium | Sample Presentation Symposium

Please follow these instructions to ensure your symposium proposal is reviewed. Proposals that are not prepared according to these instructions will not be reviewed.

1. A symposium submission must be contained in one document, include the following, and be organized in the following order:
   1. A title page that includes:
      • The Academy-assigned submission number.
      • An explicit designation if it is a presenter or a panel symposium.
      • Title of the symposium (in Title Case).
      • Complete formal names and affiliations of all participants.
      • List of potential division and/or interest group sponsors.
   2. A three to six (3-6) page overview of the symposium that includes:
      • An explanation of why the symposium should be of interest to EACH of the specified sponsors.
      • Proposed format of the symposium designed to fit a 90-minute session.
   3. For presenter symposia: An additional two to five (2-5) page synopsis of EACH presentation (not including references). Each presentation may include a maximum of two (2) additional pages of tables and figures. Tables and figures must be clear, legible, and no smaller than 10-point font.
   4. For panel symposia: An additional up to five (5) page summary of the panelists’ discussion. There may be no formal presentations separate from the panel within a panel symposium.
   5. Use Times New Roman 12-point font, double spaced, 1-inch (2.5 cm) margin all around, and 8.5″ × 11”-page setting.
   6. References may be single-spaced.

2. The entire submission must be in ONE document, in one of the following formats:
   • Adobe Portable Document Format (.pdf)
   • Microsoft Word (.doc, .docx)
   • Rich Text Format (.rtf)
3. Number the pages of the document.
4. Make sure that the file or document uploaded is virus-free before submitting.
5. After uploading the document, it will be automatically converted to Adobe PDF format. Please make sure that the content of the submission appears and prints correctly as you intended after it has been converted by using the “view” button. 

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The Rule of Three for Papers and Symposia

No one may submit or be associated with more than three scholarly submissions (papers and/or symposia) to an Academy Meeting. No one may appear on more than three sessions during the refereed scholarly program.

Scholarly Program appearances include all roles that are listed on the scholarly program such as session moderators, organizers, special guests, discussants, speakers, presenters, authors, etc.