Presenting at the Annual Meeting

Presenter Information

Preparing Your Materials

The information below is intended for use in preparing session documents and materials for uploading to the program platform.
For primary submitters (corresponding authors) of papers and posters, please note that this supplemental information is separate from and independent of your online papers and online poster presentations that you may upload and manage by signing in to the Submission Center and using the “Manage Online Paper” or “Manage Poster Presentation” link associated with your submission.

Supplemental Materials

Contributors are encouraged to upload resources to their sessions to provide attendees with additional information, reference material, and supportive documents for their session. A single upload cannot exceed 2GB (approximately 2 hours). Examples of supplemental materials include:

Pre-recorded videos. Consider this PDF file for more information on How to create a narrated presentation
Presentation slides
Supporting documents
Supported File Formats:
- Video files: mpg, avi, mp4
- Adobe Acrobat (PDF): pdf
- Microsoft PowerPoint: pptx, ppt
- Microsoft Word: docx, doc
- Microsoft Excel: .xlsx, .xls
- Image files: jpg, png, gif, bmp
- Zip Archive: zip

Naming Your Files

*Please note – it is important to name your files according to the specifications below prior to uploading to the system.

Filenames should be fifty (50) characters or fewer
Include your 5-digit submission number and LAST name at the beginning of your file name (example: 12345_last name_file_name…)
Filenames should contain English upper and lowercase letters and numbers and can contain underscores and hyphens.
Avoid spaces, symbols and special characters, such as !@#$%^&*()+{}|[]\:;”’<>,?/

Slide Templates

Uploading Your Materials

Your contributions are valuable! Please consider uploading additional materials for attendees to view at their convenience. This is especially helpful for those who missed your session due to scheduling conflicts. It also provides an opportunity for attendees to reach out with feedback and questions.

By sharing your materials, you help enrich the experience for all attendees and ensure they can access content from sessions they couldn’t attend.

Uploading materials in Cadmium is simple. If you have not received an email inviting you to upload your materials, please do the following:

Go to the user login page
Click on “lost your access key?”
Enter your email address
Check your email for the access key and login to follow instructions to upload

Best Practices for Presenters

Presentation Guidelines

We encourage all presenters to post their materials on the virtual meeting platform (regardless of presentation type), and we encourage potential participants to read the materials ahead of time.
Paper sessions generally consist of 5 papers per session. The purpose of a paper presentation is not to present the paper as such, but to highlight its key argument and to open a discussion. To that end, our policy is to give paper presenters no more than 10 minutes each.
Sessions other than paper sessions are less formally structured.

Below are some tips and guidelines to help you prepare your presentation:

Preparing

Each meeting room comes equipped with a standard audio-visual package setup that will support an electronic presentation.

Software: Microsoft PowerPoint – begin your presentation by creating “word slides” in outline format. Be as succinct as possible. Remember, the audience has only seconds to read and grasp the meaning of each slide. Images, drawings, and graphics can be obtained from sources such as digital cameras, scanners, and the Internet. Experiment with different formats and compression levels to see what works best for your images. Generally, anything that looks acceptable on a 17-inch monitor is suitable when projected. Judicious use of animation can enliven an otherwise dull presentation. If you plan to animate various components in your presentation (slide titles, graphic elements, bulleted text, etc.), try to be as consistent as possible.

Onsite presenters need to bring their own laptops. If you are a presenter from outside the country, please make sure you travel with the appropriate adapter that is recommended by your computer manufacturer. It’s important to make sure the required voltage and frequency match the available power source.

Presenting

Please arrive at your session early. Take time to familiarize yourself with the setup at the lectern. You will control/advance the slides during your presentation. Note: wireless remotes are not provided as a standard item. We have arranged to have technicians floating between session rooms to assist as needed. These technicians will be wearing company badges so that they may be easily identified. AOM staff will also have direct access to audiovisual staff if required.

Tip: When presenting, speak slowly and clearly. Do not read from the slide – explain it. Address the audience when you are speaking. Try not to look down at your presentation. You might also want to involve the audience by asking questions. This is a great way to keep the audience interested in your work. Lastly, just try to relax and have fun.

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